Collaborative Cataloging

Help us create catalogs and finding aids!

Frequently asked questions

What is Neogranadina’s program of collaborative cataloging?

It is an opportunity for students, researchers, anyone anyone who is interested, who have paleographic skills, to contribute to the cataloging of thousands of documents from the sixteenth, seventeenth, and eighteenth centuries that Neogranadina has digitized in different archives in Colombia.

The first step of the collaborative cataloging project involves describing and cataloging historical documents pertaining to the sixteenth and seventeenth centuries from the “Notaría Segunda” of the Archivo Histórico Regional de Boyacá collection. The objective is to revise the images that we have digitized and take the first steps to creating a virtual catalog of this collection of documents to start to incorporate them into our digital archive.

The mission of the program of volunteers and mentors of Neogranadina is to work together for a common objective: to make the thousands of documents digitized by Neogranadina accessible in a simple format and in accordance with the international standard of archival description and digital repositories.

The network of volunteers of Neogranadina connects researchers and students of the Spanish empire in South America through innovative forms of interaction by means of digital platforms.

What does a volunteer cataloger have to do?

Volunteers will have access to the image server where they can access each legajo with a password. There they can read the documents to gather the information that is necessary for archival description. Until a more robust platform is launched, the information about each legajo is collected in a Google Form. This information is recorded according to the general international standards of archival description ISAD (G).

Volunteers can sign up for this project in two capacities. The first is as a junior cataloger. This means that the cataloger is only involved in the tasks of cataloging as is set out in our cataloging guide. The second type of cataloger supervises as well as catalogs, checking the work of junior catalogers. They act as guardians of the catalogs to ensure the quality and consistency of the catalog according to international norms.

What are the benefits of being a volunteer in the collaborative cataloging of Neogranadina?

Some of the advantages of collaborative cataloging with volunteers are:

  • Connecting a community of experts in paleography, archivists, students, and researchers to create a chain of added value.
  • Speeding up the process of cataloging, making it effective, innovative, collaborative, and in a network.
  • Offering volunteers certified work experience in archival studies, paleography, historical research, and digital humanities.
  • Recognizing the work of catalogers through a system of incentives that goes from access to workshops and courses in digital tools to gift vouchers for books and participation in Neogranadina’s events.

Sign up!